Accounts Payable/Office Coordinator

  • ExtremityCare
  • Conshohocken, PA
  • Accounting
  • Full Time
  • Head of Accounting
  • Non Exempt
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The Accounts Payable Coordinator will perform a variety of accounts payable administrative tasks in facilitating the efficient operation of the operations area.


Duties & Responsibilities:

  • Phone calls and emails to vendors
  • Receives and distributes packages and mail
  • Coordinate lunches as requested
  • Expense Reports
  • Accounts payable tasks
  • Booking accounts payable related items into QuickBooks (QB)
  • Create new vendors in QuickBooks
  • Research vendor products and services
  • Running daily/weekly reports about invoices due and due dates
  • Adding all due invoice onto a daily ledger
  • Travel Arrangements
  • Manage office supply orders (Staples, BJ’s, Uline, Fedex, etc.) to include stocking & informing management when low on supplies/snacks
  • Managing DocuSign, Adobe, Dropbox access for employees
  • Checking the mailbox daily
  • Drop off mail at the USPS office
  • Document scanning into Dropbox and Document filing
  • IT coordination with Accurate Computer Solutions, especially setting up workspaces for new hires
  • Scan and file information into Dropbox
  • Performs other related duties as assigned


Skills & Abilities:

  • Ability to greet visitors, clients and colleagues in a friendly manner
  • Attention to detail is a must
  • QuickBooks knowledge a plus
  • Open minded and flexible
  • Able to adapt quickly to new challenges
  • Able to complete tasks quickly without errors
  • Trustworthy and maintain confidentiality.
  • Team player
  • Excellent phone etiquette
  • Proficient in Microsoft Office Suite or similar software, Excel skills is a plus
  • Understanding of office equipment
  • Ability to work independently and in a team environment and identify and solve problems
  • Ability to organize and prioritize work
  • Ability to document work with legible handwriting


Education & Experience:

  • High school diploma or equivalent required
  • 1-2 years QuickBooks experience required
  • 1-3 years of accounts payable experience preferred


Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift 15 pounds at a time

Quality Control Manager - Quality Assurance

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