Accounts Payable Specialist

  • ExtremityCare
  • Conshohocken, PA
  • Finance and Accounting
  • Full Time
  • Head of Finance and Accounting
  • Exempt
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The fundamental role of the Accounts Payable Specialist will be to handle all vendor invoicing, credit card purchases and expense reports in a timely manner.  This position works directly with the Controller in the daily transactions specific to all aspects of vendor management.


Duties & Responsibilities:

  • Vendor management – create new vendors, invoice handling, vendor account analysis, vendor communication (phone call, email, vendor portal)
  • Open mail, monitor emails, scan and index vendor invoices and other documents to shared drive
  • Accurately review, code, and process vendor invoices
  • Manage invoices and approvals in QuickBooks Online software
  • Run AP Aging report and coordinate with Controller regarding outgoing payments
  • Verify check payments when processed for accuracy
  • Record and reconcile monthly American Express purchases
  • Reconciling monthly statements and related transactions
  • Understanding of accrual accounting including chart of accounts
  • Ability to identify monthly expenses that should be accrued – occasional general ledger journal entry as neccessary
  • Provide support on external audits i.e. pull electronic copy of vendor invoices or other supporting documentation
  • This position will play a key role in our migration from QBO to NetSuite and will have the opportunity to become a strong user of NetSuite and Parity Factory for inventory controls.


Skills & Abilities:

  • Implement and promote a positive customer service mindset throughout the organization
  • Strong knowledge of AP billing procedures and vendor invoice handling requiring vendor account analysis and strong problem-solving capabilities
  • Excellent attention to detail
  • Self-motivated – can get close done on time each month.
  • Strong verbal and written communication
  • Ability to work in a team environment or independently as needed.
  • Experience working with Microsoft programs
  • Good knowledge of QuickBooks Online; NetSuite experience a plus
  • Ability to document work with legible handwriting.


Education & Experience:

  • Bachelor’s degree in accounting or business.
  • At least 3 years of experience as an accountant, inventory accounting experience required
  • Prior experience working with large data sets a must.
  • Expert level knowledge of Excel a must
  • Ability to create workpapers in a clear concise manner and execute a quick month-end workpaper package that supports the month-end financials for the combined group.
  • Ability to work in a team environment or independently as needed
  • Experience working with Microsoft programs
  • Good knowledge of QuickBooks and/or other accounting software
  • Experience in Netsuite, Parity Factory very helpful.

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