Purchasing Clerk

Purpose

The Purchasing Clerk supports the Purchasing & Supply Chain team by managing administrative tasks related to procurement processes, vendor coordination, and inventory management. This role ensures smooth day-to-day operations, accurate documentation, and timely communication with internal stakeholders and external suppliers.

Responsibilities

• Process purchase orders (POs) accurately and efficiently, ensuring timely approvals and compliance with company policies
• Maintain and update vendor records, pricing agreements, and contracts
• Communicate with vendors to confirm orders, delivery schedules, and resolve discrepancies
• Monitor inventory levels to ensure adequate stock availability
• Assist in reconciling inventory discrepancies and tracking incoming deliveries
• Coordinate with the warehouse team to ensure smooth receipt and storage of goods
• Organize and maintain purchasing files, records, and reports
• Support the Purchasing & Supply Chain team with data entry and document preparation
• Prepare reports on procurement activities, including spend analysis and vendor performance
• Act as a point of contact for supplier inquiries
• Follow up on delayed shipments and backorders, escalating issues when necessary to minimize operational disruptions
• Assist in evaluating vendor performance and recommending improvements
• Utilize the ERP system to track and manage purchase orders, inventory, and vendor information
• Maintain a working knowledge of relevant FDA CFRs, AATB standards, internal policies and standard operating procedures
• Perform other duties as assigned

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Effective verbal and written communication skills
• Attention to detail and ability to handle multiple tasks simultaneously
• Strong supplier communication and relationship-building skills
• Familiarity with regulatory requirements and quality standards applicable to the tissue, biologics and/or medical device industry (e.g., FDA, AATB, ISO)
• Experience with implementing and optimizing supply chain management software and tools
• Excellent analytical, problem-solving, and decision-making abilities
• Ability to secure and maintain a favorable background investigation and clearance
  
   

Education and Experience

• High school diploma or equivalent required; associate’s degree in business administration or supply chain management from an accredited college or university preferred
• At least 1 year of experience in purchasing and/or supply chain management, with a track record in a startup or high-growth environment preferred
• Valid Class “C” driver’s license required 
• Clearance of favorable background investigation required